Staff mobility in the UK for the purpose of teaching
Mobility for Teaching Purposes/ Teaching Staff in the UK
1. What does the funding cover?
- visiting scholars at an Erasmus+ partner university of Trier University in the UK. By teaching abroad, visiting lecturers should strengthen the European dimension of the host university through their stay, add to its range of courses and impart their expertise to students who are not able to or do not want to study abroad. If possible, the development of joint study programmes and exchange of teaching content and methods should play a role if possible (STA 1).
- mobility period: from two days to two months (excluding travel time)
- workload: at least 8 hours of teaching per mobility activity/ commenced week
- requirements: valid ERASMUS+ inter-institutional agreement for teaching staff
- the Erasmus+ coordinators in your subject/ department or the International Office can provide you with further information about existing agreements. If there is no agreement with the university at which you intend to carry out the mobility activity, please consult the International Office. If the host university is interested in an exchange, an agreement can also be arranged specifically for your stay with sufficient advance notice.
- the combination of teaching and research is possible provided that the minimum of required lessons is adhered to. Consequently, the programme is a great opportunity for junior researchers to gain first teaching experiences abroad and to conduct research for their own projects at the same time. For PhD students, in particular, it is important to discuss the content of their lectureship sufficiently with the partner university in advance.
2. Who can receive funding?
All groups of persons at Trier University who can submit a formal travel request for the Erasmus+ stay can be funded, for instance:
- university teachers
- research assistants
- lecturers with and without endowment
- contract teachers
- PhD students holding the position of research assistants
- professors emeriti and retired lecturers
Important: nationals of all countries can participate provided they are employed at Trier University. However, it is not possible to receive financial support for a stay in the UK if the applicants primary residence is in the UK.
Staff from international institutions and organisations can also be invited to Trier University for the purpose of teaching (STA 2). If you would like to invite colleagues from partner universities to Trier, they need to apply for financial support from Erasmus+ EU funds at their respective home university.
3. Amount of funding
The financial support for Erasmus+ mobilities for the purpose of teaching or training depends on the varying living costs in each destination country (“programme countries”). Consistent daily rates apply for funding by German universities.
up to the 14th day of stay (without travel days)
from the 15th to the 60th day of stay (without travel days)
Travel expenses are added to the daily rates depending on the actual distances between departure and destination point of the mobility (one-way trip). The Europe-wide calculation tool determines these costs uniformly.
unit costs per trip
|unit costs per trip ("Green Travel")|
100 km – 499 km
500 km – 1.999 km
The amount of funding is to be determined before the planned stay and is specified in the Grant Agreement.
If the financial support from Erasmsus+ EU funds exceeds the amount of travel expenses to be paid according to the State Travel Expenses Act of Rhineland-Palatinate (Landesreisekostengesetz), the funded person is allowed to keep the positive difference which must be taxed.
Due to the limited budget, there is no legal entitlement to receiving financial support for the entire stay of a mobility or to being reimbursed for the entirety of travel expenses. With regard to longer stays, a combination of funded days and non-funded days (“Zero Grant-days”) is possible.
For your planning, you can assume that stays of up to 5days at the host institution will generally be fully funded (i.e. with up to 5 daily rates). If you are planning longer stays, you will be notified about the amount of funding no later than two weeks after the application deadline.
4. Application and approval
- In order to receive the grant from the Erasmus institutional coordinator of Trier University (Birgit Roser, Head of the International Office), you need to apply online: ►►►Online-Formular . After you have completely filled out and submitted the form in the online portal, you can download and save the PDF document.
- Details of the mobility such as date, scope, teaching programme, etc. must be specified for the period of the guest lectureship in the Mobility Agreement provided by the EU. The Mobility Agreement is to be signed by the applicant as well as the partner university and part of the application.
- Please send the two application documents as pdf to roseruni-trierde. (Please submit the documents electronically and not as hard copies.)
- Update February 2022: applications can be submitted and approved continually – but should be handed in at least 2 month prior to the planned stay. If the application is complete, you will receive a response regarding its approval no later than one month after its submission.
- The International Office aims to allocate the available funds in such a way that all requested mobilities can be funded. According to the guidelines by the EU Commission, mobilities which exceed mere teaching purposes and result in the development of new teaching material or the strengthening and expansion of the institutional network as well as the preparation of future collaborative projects should be prioritised. Multiple financial support is generally possible, however, teaching staff who has not yet carried out an Erasmus+ stay should be prioritised. Generally, a legal claim to funding does not exist.
Current Information about ERASMUS+ and COVID-19:
- Financial support from Erasmus+ EU funds depends on the authorisation of business travel abroad by the relevant officials at the university as well as the possibility to enter the destination country at the time of travel. With regard to COVID-19, you can find the current status of work travel regulations here
- In agreement with the partner university, Erasmus+ teaching activities can also be possible on a purely virtual basis. In this case, however, financial support cannot be paid (Zero Grant).
5. What to do before the mobility period
a) regarding Erasmus+ (International Office is responsible)
- The exact dates of your stay according to your details in the Mobility Agreement and the amount of financial support will be stipulated on a binding basis in the Grant Agreement before your trip. The International Office will send you an electronic version of this Grant Agreement. Please print out the agreement in duplicate, sign it and send it back to the International Office. You will then receive a countersigned copy for your records.
- Once the Grant Agreement has been signed and returned by the International Office, the grantee will receive a pre-financing payment of 80% of the approved amount in advance. This will be transferred to the account indicated in your application.
- The International Office will process the payment of the Erasmus+ grant.
b) regarding business travel (Department III is responsible, the International Office is not involved in this process)
The travel request has to be submitted via TURM (for employees of Trier University) or in paper form (e.g. for contract teachers, research assistants, retired lecturers) at least 5 weeks prior to the trip. An approved travel request is mandatory for any Erasmus+ STA or STT stay. Further information on the entry in TURM or the travel request form will be provided along with the approval.
- The participant needs to have adequate insurance coverage (health insurance; liability and accident insurance where required) for the host country. They are required to arrange for sufficient insurance coverage by themselves since there is no insurance provided by the Erasmus+ programme. The participant can subscribe to a group insurance plan provided by the DAAD at his/her own cost; further information on this is available under (Tel.: 0228/882-294, www.daad.de/versicherung).
- The International Office would very much appreciate it if you informed students of the host university about the possibility of a stay at Trier University during your lectureship abroad. If you need information material (in German or English) about Trier University, please contact the International Office.
6. What to do after the mobilty period
a) regarding Erasmus+ (International Office is responsible)
- At the end of your stay, the Erasmus+ lectureship needs to be confirmed by the host university. The Confirmation of Attendance must be issued on the last day of the stay (in paper form with signature and stamp). Please submit this form to the International Office immediately after the completion of your trip.
- Promptly after the end of the stay, you will receive an automatically generated link to an online report in the so-called "Mobility Tool" of the EU. The participant shall complete and submit the online EU Survey after the mobility abroad within 30 calendar days is considered as an application for payment of the remaining amount of financial support. In the report, please state the complete sum which has been approved (and not the 80% pre-financing payment) when asked about the amount of financial support.
b) regarding the travel expense report (Department III is responsible, the International Office is not involved in this process)
- If you want to claim additional funds (e.g. of the subject) apart from the Erasmus+ flat rate: In this case, you need to submit a "normal" expense report indicating the Erasmus+ grant via TURM. The Travel Expense Centre will then calculate the travel costs according to the LRKG, deduct the Erasmus+ grant and pay out the remainder.
- If you need a comparative calculation for tax reasons (income-related expenses): In this case, you need to submit a "fictitious" expense report which indicates the Erasmus+ grant via TURM (normal approval route); however, it is essential to specify that no payment is to be made but only the comparative calculation. The Travel Expense Centre will then calculate the travel costs according to the State Travel Expenses Act of Rhineland-Palatinate (LRKG), deduct the Erasmus+ grant and send a calculation to the traveller. A payment will not be made.
- In other cases, the travel expense report is not required.
You can find further information in the relevant leaflet of Dept. III (available on the Internet on the administrative server).
7. Consultation and further information
The Head of the International Office will be happy to provide you with advice in case of questions regarding the organisation of your stay abroad or financial support from Erasmus+ EU funds and can help you get in touch with lecturers who have already carried out Erasmus+ teaching mobilities should you be interested.
For technical questions regarding the online application form, please contact the secretariat of the International Office (email@example.com, Tel. 2806).